Managed print services (MPS) providers assist businesses in optimizing their print fleet, which encompasses printers, copiers, and fax machines. This comprehensive service involves evaluating the print environment, deploying both existing and new hardware throughout the organization, proactively managing devices (including performance analysis and repairs), and replenishing consumables such as paper and ink cartridges.

For businesses with a substantial print fleet, whether centralized in a single office or distributed across multiple locations, MPS providers offer a centralized solution. This consolidation of print-related tasks streamlines operations and consolidates costs into a single invoice. By ensuring continuous functionality of all equipment with minimal waste and employee involvement, MPS providers help maintain efficient printing operations.

Office managers can collaborate with MPS providers to monitor and maintain all print devices, identify devices in need of repairs or replacement, and establish predictable monthly expenses for company-wide device usage. Partnering with an MPS provider enables companies to reduce unnecessary costs, minimize equipment downtime and complications, enhance sustainability practices, and gain valuable insights into printing habits and demand.

While MPS providers handle routine printing needs, companies may still require print fulfillment software for occasional large print orders, such as bulk marketing materials or business cards. Additionally, enterprise architecture software or enterprise IT management suites can support IT departments in overseeing the distribution and performance of company devices.